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COVID-19 Information Protocol regarding the emergency procedures

Protocol regarding the emergency procedures

 

UNIVERSITY OF VETERINARY MEDICINE BUDAPEST

 PROTOCOL

REGARDING THE EMERGENCY PROCEDURES TO BE APPLIED AT THE UNIVERSITY’S SITES IN THE ACADEMIC YEAR OF 2021/2022

 

With regard to Govt. Decree No. 27/2021 (29 January; in force as of 8 February, 2021) declaring a state of public health emergency, this protocol is issued to lay down the measures for protecting the staff and students of the University of Veterinary Medicine and ensuring the continuity of education and efficiently organize the defence against COVID-19 to prevent it from appearing at our University.

The fundamental rules regarding the protection from the coronavirus pandemic are laid down in Govt. Decree No. 484/2020 (10 November) on the second phase of the health safety measures to be applied in the state of public health emergency (hereinafter: Government Decree).

As a result of the so far successful anti-pandemic measures – with regard to the progress of the pandemic situation to our current knowledge – the University’s management aims to resume education in the normal work order, i.e., in the form of contact classes in the academic year of 2021/2022.

 One of the key factors in the anti-pandemic protection measures has been Hungary’s successful vaccination programme. Our university urges all students, teachers and staff members to get vaccinated against the coronavirus, thus contributing to overcoming the epidemic in general, and to creating a safe environment for education and accommodation in particular in our University and Campus.

This protocol shall remain in effect until amendment or revocation. Potential amendments may be made subject to the progress of the state of public health emergency and in consideration of the experience gained. Such amendments shall be communicated to the University’s staff and students. The protocol’s geographical scope covers all the operational and educational sites of the University as well as all the institutions/facilities maintained and operated by the University.

The Rector will order the introduction of the protocol. Its implementation is supervised and controlled by the Head of the Security Organization Department whereas its application is carried out by the Heads of the Organizational Units.

 

  1. ENTERING UNIVERSITY PREMISES, ACCESS CONTROL
  • All individuals are required to comply with the preventive health measures, instructions and guidelines.
  • The University Campus at 2 István Street 1078 Budapest may only be entered via the István Street gate. The reception at Bethlen Gábor Street and the gate at Dembinszky Street will be closed until further notice; they may only be opened by the security staff in special cases, with a prior permission. Entry into the University area is conducted according to the original procedure.
  • Additional access limitations and/or control points will be determined and established as needed.
  • The UVMB’s sites, buildings and classes may only visited by healthy persons who do not demonstrate any Coronavirus symptoms and are able to prove their immunity to the Coronavirus with a vaccination certificate (Annex 2) or have a negative COVID19 test not older than 2 weeks. The symptoms of the disease are listed in Annex No. 1. Instructors detecting symptoms in students must report the case to the Head of the Security Organization Department so that the NHPC could ensure the medical examination according to the effective order of procedures. Students and staff members are required to notify the Security Organization Department of any suspected or confirmed case of COVID-19 infection in their immediate environment. They must report such cases of students and staff members as well. The security staff has the right to control body temperature on a random basis upon entry into the University area.

 

  1. REGULATIONS TO CREATE A SAFE AND HEALTHY ENVIRONMENT FOR HIGHER EDUCATION INSTITUTIONS IN ORDER TO CONDUCT THEIR ACTIVITIES
  • The University’s staff members and students are all required to comply with the regulations on personal hygiene. These requirements include frequent washing of the hands with soap or cleaning them with alcohol-based disinfectant; maintaining a coughing etiquette and refraining from the unnecessary touching of the face as well as complying with the rules of mask wearing.
  • Coughing etiquette: When coughing or sneezing, cover your mouth and nose with a paper tissue. Discard the used paper tissue immediately, then wash your hands thoroughly with water and soap (or wipe them with alcohol-based hand sanitizer). If you have no tissue or any other thing on you to put in front of your mouth/nose, then sneeze into your raised elbow rather than the palm of your hand. By complying with the coughing and sneezing etiquette, you can protect people around you from all pathogens transmitted via liquid droplets, including COVID-19.
  • Virucidal hand disinfectants will be provided at the entrance of the University’s sites as well as in the immediate vicinity of the classrooms. Each person entering the institution must thoroughly wash or sanitize their hands upon arrival as well as before and after meals. Responsible person: Head of Security Organization Department
  • We provide virucidal soap for washing your hands in the social rooms. We provide paper towels for drying your hands. You are explicitly requested not to use textile towels. Responsible person: Head of Technical & Operations Group
  • We set up warning and informative signs about the fundamental rules of personal hygiene and correct hand washing in the social rooms and restrooms. Responsible person: Head of Security Organization Department
  • The facilities must be thoroughly cleaned with disinfectant before the beginning of the academic year and at least every 3 months. We use the proper virucidal surface disinfectants and sanitizers to keep classrooms and restrooms clean. Restrooms must be cleaned with disinfectant every 2 hours. The procedure must be documented in a cleaning log which must be posted on the wall and then cumulatively submitted to the Security Organization Department the next morning each day. Restroom soap dispensers must be filled with virucidal hand sanitizer soap. Virucidal hand sanitizers must be placed in front of or in the immediate vicinity of the rooms mentioned above. Virucidal disinfectants must always be used in the appropriate concentration and application time according to the manufacturer’s instructions displayed in the Hungarian language. The procurement, uninterrupted supply and placement of the appropriate hand sanitizers is the responsibility of the Security Organization Department, while the surface disinfectants are provided by the Head of the Technical & Operations Group, under guidance from the Head of the Security Organization Department.
  • Frequently touched surfaces such as door handles, lift buttons, switches, handles, vending machine touch pads, rails, etc., must be disinfected regularly, i.e., at least every two hours. The virucidal disinfection of these surfaces is the responsibility of the Head of the Technical & Operations Group.
  • In order to reduce the potential concentration of pathogens in closed spaces, we must especially focus on permanent or regular intensive ventilation. In addition to machine-based ventilation, we recommend using concurrent natural ventilation as often as possible, provided that the room’s windows can be opened. Ventilation systems that only swirl the internal air but do not pump fresh air in (e.g., split air conditioner, fan coil and mobile ventilation units) may only be used if there is a concurrent intensive supply of fresh air from outside. Split air conditioners must be set in such a way that they don’t cause an intensive air flow at the bottom half of the room. Heat exchangers and dust filters should be frequently disinfected with a licensed virucidal sanitizer. In case of intensive usage, replaceable filters must be replaced more frequently than prescribed. The documentation, control and teaching of the correct settings to the staff members are the responsibility of the Technical & Operations Group.
  • The Head of the Security Organization Department is responsible for providing the appropriate information for the people arriving at the University’s sites, with regard to the restrictive and preventive measures taken in relation with COVID-19 including the institution- and facility-specific conditions for use.
  • If any sign of infection or disease is detected in the University’s sites, the authorities must be notified as required by the epidemiological regulations. These notifications are the right and responsibility of the Rector.
  • We need to contract an infectologist in order to create a safer and healthier environment, to properly interpret the public health requirements, to appropriately implement the legal regulations and other norms as well as to make sure that we can react and take measures rapidly. Responsible person: Head of Security Organization Department

 

  1. CLASS ATTENDANCE
  • You can attend contact classes if you have a vaccination certificate or a negative COVID19 test not older than 2 weeks. You are required to show the certificate or the test result to the controllers. The Security Service staff is entitled to check immunity status and COVID19 tests.
  • With regard to communication with the students, priority must be given to e-mail and the solutions via the electronic educational system.
  • The prescribed cleaning guidelines must be met in all educational and communal spaces. It must be properly documented. Responsible person: The Head of the Technical & Operations Group, under guidance by the Head of the Security Organization Department.

 

  1. IMPLEMENTATION OF PRACTICAL CLASSES AND PRACTICAL TRAINING COURSES
  • You can attend practical classes if you have a vaccination certificate or a negative COVID19 test not older than 2 weeks. You are required to show the certificate or the test result to the controllers. The Security Service staff is entitled to check immunity status and COVID19 tests.
  • Students and teachers participating in practical classes must follow the general hygiene regulations. Before beginning the practical class, they are required to wash their hands with soap or clean them with alcohol-based disinfectant, which must be provided at the premises. Responsible person: Head of Security Organization Department.

 

  1. EXAMINATIONS, TESTS AND ORAL PRESENTATIONS
  • The date, the affected area and the expected attendance of oral examinations must be determined in advance to ensure that the epidemiological regulations could be met.
  • Students must be assigned to arrive at a priorly agreed and scheduled time for oral examinations.
  • The relevant classroom rules also apply to testing in writing. Students and teachers are advised to use their own personal instruments for written tests. With all hygiene rules observed, written tests can be safely evaluated after a 24-hour waiting period.
  • Exams may only be attended by healthy, symptomless students and/or teachers who have an immunity card and/or a negative COVID19 test result not older than 2 weeks. The Security Service staff is entitled to check immunity status and COVID19 tests.
  • Throughout the examination, the rules of the coughing etiquette must be strictly observed, to which the students’ attention must be called in writing before the exam as well as orally when the exam begins.
  • Oral exams may only be held in well-ventilated rooms. Apart from the person in charge of the exam, no more than two students may stay in the room at the same time. In special examinations where examinees use the instruments one after the other (e.g., laboratory etc.), the tools must be treated with a virucidal rapid action surface disinfectant after each use.
  • Oral examinations must be held in rooms where frequent natural ventilation is possible. The rooms, corridors and social rooms must be disinfected before and after each examination, with special regard to cleaning the frequently touched surfaces (door and window handles, keyboards, monitors, mice, electric and other switches, rails, faucets, etc.) with a virucidal disinfectant.

 

  1. HOUSE RULES FOR MAREK JÓZSEF EDUCATIONAL CENTRE AND STUDENT HOSTEL
  • Marek József Educational Centre and Student Hostel may only be entered by healthy, symptomless persons able to prove their immunity to the Coronavirus. Any persons wishing to enter the premises are required to provide evidence of their immunity for the controllers! The Security Service staff is entitled to check immunity status.
  • Holding events and meetings is strictly subject to the Rector’s permission!
  • Campus visitors and guests are not allowed to enter if they are unable to prove their immunity to the Coronavirus! Visitors and guests are not allowed to stay on campus after 20:00.
  • The kitchens on the upper floors must be cleaned and disinfected.
  • We will place and regularly refill the necessary disinfectant dispensers at the communal areas. Responsible person: Hostel Director.
  • The rooms must be cleaned by the students living there. Cleaning is controlled and supervised by the Hostel Director and the Caretaker on a random basis.
  • In front of Rooms 112, 113 and 114, the corridor on the hostel’s first floor has been separated by a drywall with a lockable door installed in it. The 3 rooms thus separated can only be used as an isolation area. It serves as an area to separate potentially Covid19-infected students in the campus, and to provide the necessary quarantined facility. The operation of the isolation rooms, the organization and provision of care for the students quarantined there according to the relevant epidemiological rules is the responsibility of the Hostel Director and the Head of the Security Organization Department.
  • Students staying at the hostel must be warned to immediately notify the Hostel Director if they detect any potential symptoms of the disease. Persons demonstrating COVID-19 symptoms must be isolated immediately.
  • If there is a suspected case of infection in the hostel, you must act according to the effective alarm protocol which allows the affected person to be isolated as soon as possible. At the same time, immediate measures must be taken according to the regulations of the National Public Health Centre (hereinafter: NPHC).

 

  1. USE OF SPORT AND OTHER RECREATIONAL FACILITIES
  • Sports and recreational activities may only be attended by healthy, symptomless persons able to prove their immunity to the Coronavirus. Any persons wishing to enter the premises are required to provide evidence of their immunity to the Coronavirus for the controllers! The Security Service staff is entitled to check immunity.
  • The above rules apply to the activities of external partners as well.
  • You are advised to prefer small group activities in order to avoid close physical contact.
  • You are advised to allocate the activities throughout the day to minimize the number of people staying at the premises at the same time.
  • During your activities, as possible, you are advised to focus on such tasks that can be carried out without physical contact.
  • The required cleaning guidelines (with special regard to the required concentration of cleaning agents) must be fully complied with during maintaining the cleanliness and hygiene of common areas, dressing rooms, showers and other surfaces.

 

  1. RULES FOR EVENTS
  • Higher education institutions are also required to apply the health safety measures according to the rules laid down in the Government Decree.
  • Sport events as well as cultural events available only for ticket holders may be attended by persons immune to the Coronavirus and persons below the age of 18 under their authority.
  • The venue of events with music and dance may only be entered by persons immune to the Coronavirus and persons below the age of 18 under their authority. It is forbidden to organize, hold and promote events with music and dance for persons without immunity to the coronavirus and below the age of 18, and to recruit performers and/or viewers therefor.
  • If the higher education institution’s other event that is not deemed as sport event, cultural event or an event with music and dance is held outdoors with an attendance of fewer than five hundred people (apart from the staff), then the event can be attended by persons without an immunity to the coronavirus as well.
  • If the outdoor event has an attendance of five hundred or more people, the event may only be attended by persons immune to the Coronavirus, and persons below the age of 18 under their authority.
  • If the other event is held indoors, it can only be attended (apart from the staff) by persons immune to the Coronavirus and persons below the age of 18 under their authority.
  • In the case of events accessible only by persons immune to the Coronavirus, the event organizer (and/or the operator or manager of the event venue and/or the employee of the organizer, operator or manager) must deny and prevent entry of any person unable to prove their immunity to the Coronavirus and/or age in the manner defined in the Government Decree.
  • Compliance with the health safety measures must be ensured by the event organizer and/or the operator of the event venue.

 

  1. WHAT TO DO ABOUT A SICK PERSON
  • If a student, teacher or other staff member demonstrates the symptoms of infection, they must be isolated immediately. At the same time, you must immediately notify the occupational health medical practitioner and the Head of the Security Organization Department, who will then decide what action to take based on the effective rules of procedure.
  • Persons supervising the sick individual are required to wear a mask and gloves.
  • If a case of COVID-19 infection is suspected, you must notify the healthcare institution with the required capacity and preparedness. If the suspicion is confirmed, it is the institution’s duty to provide the patient with the care defined in the effective order of procedure issued by the NPHC.
  • Similarly to other diseases, students, instructors or other staff members who have gone through COVID-19 may only return to the University if they present the medical certificate generally accepted by all units of the University. The heads of units are not allowed to override this regulation in their scope of authority.
  • If chronically ill instructors and other staff members need a special treatment and protection due to the COVID-19 pandemic, the decision must be made by their therapist and the necessary measures must be taken accordingly.

 

  1. COMMUNICATION
  • We strongly recommend all Students and Staff Members to always consult reliable sources.
  • In terms of protection from COVID-19, the NHPC’s documents published on its website will help you to meet the requirements defined in the protocol.
  • You can find more detailed information on our COVID 19 INFO page at (https://univet.hu/hu/koronavirus/). If you have any questions, please contact us at [Click to see email].

 

Budapest, 8 September, 2021

 

 

                                                                                                Dr. Márton Battay

Head of Rector’s Office