{"id":68578,"date":"2021-09-27T08:27:45","date_gmt":"2021-09-27T06:27:45","guid":{"rendered":"https:\/\/univet.hu\/en\/education\/students-secretariat\/name-2\/"},"modified":"2025-08-19T09:26:40","modified_gmt":"2025-08-19T07:26:40","slug":"data-privacy-notice","status":"publish","type":"page","link":"https:\/\/univet.hu\/en\/education\/students-secretariat\/data-privacy-notice\/","title":{"rendered":"DATA PRIVACY NOTICE"},"content":{"rendered":"
 <\/p>  DATA PRIVACY NOTICE<\/strong><\/p>  concerning the processing the personal data of students<\/strong><\/p>  of the University of Veterinary Medicine Budapest<\/strong><\/p>   <\/p>  The University of Veterinary Medicine Budapest (hereinafter: University or Data Controller) is dedicated to protecting and ensuring the integrity of personal data. This Data Privacy Notice gives an overview on how the University processes students\u2019 personal data, what the purpose and legal grounds of the activity are, what security measures are in place to prevent unauthorized persons from accessing the processed personal data of students as well as what rights students have in terms of their personal data and how they can exercise such rights against Data Controller.<\/p>  Data Controller has prepared and releases this Data Privacy Notice in compliance with the provisions laid out in Regulation (EU) 2016\/679<\/strong> (27 April 2016) of the European Parliament and of the Council (EU)<\/strong> on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95\/46\/EC (hereinafter: General Data Protection Regulation<\/strong> or GDPR<\/strong>) as well as Act CXII of 2011 of Hungary<\/strong> on the right to informational self-determination and on the freedom of information (hereinafter: Info Act<\/strong>).<\/p>   <\/p>  A. DATA CONTROLLER<\/strong><\/p>  University of Veterinary Medicine Budapest<\/strong><\/p>  Institution’s identification code: FI 21261<\/p>  Registered head office: 1078 Budapest, Istv\u00e1n u. 2.<\/p>  P.O. Box: 1400 Budapest Pf. 2.<\/p>  Phone number: +36-1478-4100<\/p>  E-mail: [Click to see email]<\/a><\/p>  Represented by: Dr. P\u00e9ter S\u00f3tonyi, Rector<\/p>  Data Protection Officer: Dr. Gyula Fony\u00f3<\/p>  Contacts of the Data Protection Officer: [Click to see email]<\/a>, +36-20\/932-9144<\/p>   <\/p>  B. PURPOSE OF DATA PROCESSING<\/strong><\/p>  With regard to the processing of personal data, the University\u2019s purpose is to fully perform its tasks of public interest and to ensure its proper organizational operation. The other purpose of data processing is to ensure interaction and cooperation between the University and its students, to conduct the University\u2019s administrative affairs in relation with students and perform its tasks connected to student status and relations, remunerations, grants and the enforcement of students\u2019 duties.<\/p>  \u00a0<\/strong><\/p>  \u00a0C.\u00a0<\/strong>STUDENT DATA PROCESSED BY THE UNIVERSITY, LEGAL GROUNDS OF DATA PROCESSING<\/strong><\/p>  \u00a0<\/strong>I.\u00a0Students\u2019 personal data processed in connection with educational and education organizational affairs<\/u><\/p>  Pursuant to Section I\/B of Annex 3 of Act CCIV of 2011 on Hungary\u2019s National Higher Education (hereinafter: Higher Education Act), the University stores and controls the following personal data:<\/p>  1. Applicants\u2019 data:<\/strong><\/p>  Name, n\u00e9(e), mother\u2019s name, date and place of birth, contacts: address and e-mail address, phone number, occupational health certificate.<\/p>  Legal grounds: compliance with a legal obligation [GDPR Article 6 (1) c)].<\/p>  2. Students\u2019 data (active, inactive, cancelled):<\/strong><\/p>  On the enrolment form:<\/em><\/strong> name, n\u00e9(e), mother\u2019s name; gender, date and place of birth, citizenship, NEPTUN code, education ID number, contacts: address and e-mail address, phone number, bank account number,\u00a0 social security number and copy of social security card, tax ID number and copy of tax ID card, data of identity card, high\/secondary school certificate, A-level certificate, diploma, data and copies of diploma annex, training contract in case of fee-paying students; type of funding (state scholarship\/fee-paying student), academic record books (with photo), applications, resolutions, documents related to preferential treatment for handicapped students, certificate of underprivileged status, death certificate of deceased parents, and data related to scholarships, students applying for student loan, resolutions regarding handicapped students.<\/p>  Legal grounds: compliance with a legal obligation [GDPR Article 6 (1) c)].<\/p>  3. Personal data related to student IDs:<\/strong><\/p>  Reception of student ID within the organizational unit:<\/em><\/strong> name of student, date of receipt, serial number of student ID, the education ID number, name of recipient, date of reception.<\/p>  Handover of student ID sticker, also within the organizational unit:<\/em><\/strong> name of recipient, organizational unit, number and serial number of student ID validation sticker, which semester it pertains to, date of reception; name of person handing out the sticker.<\/p>  Legal grounds: compliance with a legal obligation [GDPR Article 6 (1) c)].<\/p>  4. Documents related to the final exam:<\/strong><\/p>  Final exam registration forms, discharge form (student\u2019s name and date of birth)<\/p>  Legal grounds: compliance with a legal obligation [GDPR Article 6 (1) c)].<\/p>  5. Data of graduates in diploma registry:<\/strong><\/p>  Name, n\u00e9(e), place and date of birth, registration number, education ID number, diploma, diploma annex, printing serial number of academic record book, serial number, grade and date of diploma, date of reception, name and address of recipient.<\/p>  Legal grounds: compliance with a legal obligation [GDPR Article 6 (1) c)].<\/p>  6. Documentation of alumni requesting a transcript of their diploma, copies<\/strong>:<\/p>  Personal data indicated in the diploma.<\/p>  Legal grounds: compliance with a legal obligation [GDPR Article 6 (1) c)].<\/p>  II. Personal data required for using library services<\/u> <\/strong><\/p>  Pursuant to Section 57 (1) of Act CLX of 1997, the University\u2019s Hutyra Ferenc Library records the following personal data upon registration: <\/strong><\/p>  Name, place and date of birth, mother\u2019s name, postal address, e-mail address, phone number, workplace, profession, identity card or passport number.<\/p>  Legal grounds: compliance with a legal obligation [GDPR Article 6 (1) c)].<\/p>  The registration card is also applied for registering visitors to use the cloakroom, the group room and the histological sections.<\/p>  Legal grounds: compliance with a legal obligation [GDPR Article 6 (1) b)].<\/p>  III. Pre-enrolment medical examination before the practical semester<\/u> <\/strong><\/p>  In compliance with Ministry of Welfare Decree No. 33\/1998 (24 June) on the medical examination and assessment of occupational, professional and personal hygienic suitability, the University\u2019s students must undergo a medical examination before the practical training. The examination is conducted by the assigned physician, as a contracted private entrepreneur.<\/p>  Legal grounds: compliance with a legal obligation [GDPR Article 6 (1) c)].<\/p>  IV. Photo board displays of graduates<\/u> <\/strong><\/p>  Upon graduation, the University issues a photo board display, subject to the graduates\u2019 decision. The board display shows the photos, names and graduation year of the students. Subject to the students\u2019 approval, the University puts the board on display in the buildings of the University.<\/p>  Legal grounds: the students\u2019 consent [GDPR Article 6 (1) a)].<\/p>  V. Vet card for graduate veterinarians<\/u> <\/strong><\/p>  Graduates receive a vet card from the University.<\/p>  In order to issue the card, the University needs the following personal data: <\/strong><\/p>  Name, mother\u2019s name, date and place of birth, serial number of diploma and a copy thereof, date of diploma, postal address, e-mail address, phone number.<\/p>  The data are processed by the associates of the Students\u2019 Secretariat and S-Card Ltd as card manufacturer and data processor.<\/p>  Legal grounds: the graduate student\u2019s consent [GDPR Article 6 (1) a)].<\/p>  VI. Management of travel affairs<\/u> <\/strong><\/p>  With regard to the management of official travels of persons having a student status at the University, the University\u2019s travel organizer shall process the following personal data: <\/strong><\/p>  Name, date of birth of student; number, validity period and place of issuance of identity card or passport; phone number.<\/p>  Legal grounds: the student\u2019s consent and\/or performance of a contract [GDPR Article 6 (1) a) and b)].<\/p>   <\/p>  D. DATA STORAGE AND PLANNED RETENTION PERIOD<\/strong><\/p>  The data listed in Chapter C<\/strong> above shall be stored for the periods and in the manner indicated below:<\/p>  The data listed in Section I<\/strong> are stored in the Neptun data processing system on the University\u2019s computer network. Registration data are recorded in the Poseidon electronic filing system on a protected computer network in compliance with the security regulations laid down in the data and filing policies and the data processing agreement. Paper-based documents are stored in locked filing cabinets by the Students\u2019 Secretariat, then in the University Archives and are destroyed after the expiry of the storage time defined in the effective Filing Policy.<\/p>  The data listed in Section II <\/strong>are registered in the Hunt\u00e9ka system developed and operated by Monguz Information Technology LLC. Access to the data is regulated by the access authorization settings of the associates working in the library system. The data of readers inactive for at least 12 months are deleted from the system each summer.<\/p>  The data listed in Section III <\/strong>are securely processed and stored for 30 years under the supervision of the physician conducting the examination. The medical certificates are safeguarded in locked filing cabinets by the Students\u2019 Secretariat. These files are destroyed after the expiry of the storage time defined in the effective Filing Policy.<\/p>  The board displays defined in Section IV <\/strong>are stored by the University indefinitely.<\/p>  The personal data indicated in Section V <\/strong>are destroyed by the card manufacturer after the order is delivered. The University stores the data until the cards are revoked.<\/p>  The personal data described in Section VI<\/strong> are registered electronically in the Central Travel Administration Portal operated by Travel Soft Ltd and are retained for no longer than 8 years after the financial settlement related to the particular travel.<\/p>   <\/p>  E. DATA SECURITY<\/strong><\/p>  The University has taken and will continue to take all the appropriate technical and organizational measures which, considering the current development level of science and technology, the costs of implementation, the nature of the particular data processing activity as well as the risks to the freedom and rights of natural persons, guarantee the necessary level of data security appropriate to the extent of the risk.<\/p>  The personal data shall always be processed confidentially with limited access, in an encrypted form and with the maximum available resistance capability. In the event of a problem, data recoverability is guaranteed. Our system is regularly tested to ensure security.<\/p>  With regard to determining the appropriate level of security, the University considers the potential risks arising from the data processing activity, especially from the accidental or unlawful destruction, loss, modification as well as unauthorized disclosure of or unauthorized access to the personal data stored or otherwise processed.<\/p>   <\/p>  \u00a0F.\u00a0<\/strong>DATA PROCESSORS<\/strong><\/p>  With regard to each data processing activity, we use the services of the following data processors:<\/p>  <\/a>\u00a0<\/strong><\/p>
<\/a>\u00a0<\/strong><\/p>